Unreliable partners lead to lots & lots of frustration

Nothing is more frustrating when developing software when your development partner does not meet expectations, runs up the budget and is poor in communicating with you. This was the unfortunate situation RepairConcepts GmbH found themselves in 2017. You can read more on why companies struggle to find a good partner in our blog.

But coming back to RepairConcepts GmbH – they were in a difficult situation and needed a solid partner who could help finish the Claim Registration Solutions project whilst keeping everything within budget and within the timeline. By the time Yameo was introduced the project had already missed its initial deadline – so it was up to us to ensure RepairConcepts GmbH did not miss their new planned deadline. Game on!

First things first: Getting to know each other and especially the project: Claim Registration Solutions

We did not have time to waste and so we scheduled a meeting between RepairConcepts’ Project Managers and our dedicated team.

2 Day Workshop

We held a 2 day workshop to finalise the features and requirements and identify the challenges we could see. We discussed openly these challenges and presented a detailed development plan, including budget indications. After 2 days of workshop we had agreed on the scope, requirements, budget and timeline and were ready to go! It was really one of the fastest introductions we had and go-ahead to start development of their offline photo claims registration solution.

The Necessary Requirements

Everything was clear, starting from a detailed guideline for end-users to collect and input relevant claim information, including pictures. The customer journey flow and experience were key here as we know that any poor CX means the solution won’t be accepted by the end-users. To ensure this worked we put a dedicated team of UX and UI designers on the project and tested the different versions with RepairConcepts. Their input and feedback was invaluable as they know they customers best. After a few versions we agreed we had identified the best user interface for end-customers. And so we tested it live!

The results were good and initial users found it easy to use and get the job done of registering claims and uploading relevant information like pictures. We moved on!

After the initial claim registration was working accordingly, the next step was getting this data seamlessly into the claims processing system already used by RepairConcepts. This step could have been tricky had it not been for our fantastic developers who already had experience with such systems having worked on projects for other insurance companies in the region.

Portals, automation and escalation

RepairConcepts would manage the whole process and required a portal. We recommended a web portal (a break with their previous vendor) because we understand that this way employees don’t need to download software beforehand, and importantly can work from any device or location (even from home) – expanding their flexibility and making the solution easier to manage.

To better manage customer expectations we suggested an automated messaging component which would inform end-customers on the status of their claim as it passed through the registration and processing systems.

“Security!”

Vital was security of data, and so we proposed a number of options to RepairConcepts. They could host the data, we could host the data or do hybrid version. Eventually they would choose to host the data from the claims and we would host the solution. Of course everything in line with GDPR and ISO27001 compliancy.

Final touches for a truly customised Claim Registration Solutions

In a matter of 4 months we had gone from meeting RepairConcepts to delivering a working and secure solid software solution. We just needed to do some final touches like branding and custom messages, as well as adding grammatically correct German language into the solution. These final touches were tested and we were ready to launch!